Facility-wide surveys conducted by an AAADM certified qualified firm should be the starting point in initiating a long-term preventative maintenance (PM) / risk management program. Negotiation of an automatic door PM program with your automatic door professional entails the assessment of the existing equipment in relation to ANSI and ADA code requirements as well as AAADM standard of practice recommendations. Before regular PM inspections and serve may be conducted, existing automatic door openings must be brought up to standards as a “baseline” starting point for your contract.
A facility cannot expect the door service professional to hit the starting block at a 400 door facility with 200 doors not meeting code requirements and AAADM recommendations. Repairs required to bring these openings to standard would undoubtedly occur within the first term of the first year of inspection cycles. These one-time costs always “muddy the waters” by showing what appears to be standard maintenance costs in a budget that was intended for the same. The PM budgets for following years are overestimated and some facilities leave funds on the tables when they realize that the PM budget for year two was overestimated because of year one’s one-time costs.
This gives your automatic door professional the opportunity to survey the site and log the condition / equipment type at EACH OPENING. Hold Harmless clauses in standard facility contracts would appear to indicate that the service professional has had an opportunity to visit, assess and make repair recommendations for each opening proposed under a forthcoming PM / service contract. Allowing your door professional to address any deficiencies found prior to the execution of a PM contract provides a starting point for both the door professional and the facility seeking a contract Hold Harmless clause.
Facility Managers are encouraged by Risk Management professionals to utilize the services of qualified and certified entrance solution providers in order to mitigate the associated litigation risks and costs associated with using “leaner” or no such services.